• technical information associated with the device you use, such as your IP address, browser type, geographical location and operating system;
• information concerning your browsing behavior, such as how long you visit, what links you click on, what pages you visit and how many times you visit a page.

• the basic identity information you provide us with, such as name, e-mail address, postal address, telephone number, the company you work for, your function;
• the content of your communication and the technical details of the communication itself (with whom you correspond at our end, date and time, etc.);
• your preferences regarding receiving our e-mail communications, such as newsletters, promotions, advertisements, etc.
• publicly available information of your profile on Social Media Channels;
• any other personal data you choose to provide to us.

• personal identification data (e.g. name, e-mail address);
• the content of your communication and the technical details of the communication itself (with whom you correspond at our end, date and time, etc.);
• any attachments you send us, such as your CV.

• the basic identity information you provide us with, such as name, e-mail address, postal address, telephone number, the company you work for, your function (i.e. when such information is provided by you or shown on your business card);
• your image.

4.1. The processing of your personal data for the purpose described in clause 3.2 is necessary for the steps to be taken prior to entering into a contract with you.

The law requires us to state precisely which legal basis we use to process your personal data, considering the purposes we have listed in the previous article.

When you send us CV and other data to apply for a job, we need to process your personal data in order to give full effect your application.

4.2. The processing of your personal data for the purposes outlined in clause 3.5 is necessary to allow AWE to comply with its legal obligations.

Sometimes the law obliges us to process your personal data.

4.3. The processing of your personal data for the purposes outlined in clauses 3.1, 3.3, 3.4, 3.6 and 3.7, is necessary for the purpose of the legitimate interests of AWE, which are:

• being able to appropriately respond to your requests for information and other requests;
• allowing us to defend ourselves in legal proceedings;
• continuous improvements to AWE’s Website, Social Media Channels, products and services to ensure that you have the best experience possible;
• keeping our Website, Social Media Channels, products and services safe from misuse and illegal activity;
• safeguarding our commercial and business interests and needs in light of changing market conditions;
• marketing and promotion of our products, services, brands an overall successful commercialization of our products and services.

We may also process your personal data for our own legitimate interests, which are mainly concerned with successfully conducting our business as any other company would do.

4.4. For processing your personal data for the purposes outlined in in clause 3.8, AWE as the responsible party asks for your consent.

By consenting to our processing of your personal data for sending you communications, promotions, offerings, newsletters and other advertisements via e-mail or other person-to-person electronic communications channels, you agree that we are allowed to process your personal data for this purpose in the manner and under the conditions outlined in this Privacy Policy.

This provision is self-explanatory.

5.1. AWE does not send your personal data in an identifiable manner to any third party without your explicit permission to do so. You understand, however, that if you use our Social Media Channels, your personal data is also processed by the social media providers. You can find more information on how these social media providers process your personal data in their respective privacy policies.

We do not share your personal data with third parties unless you consent to it or unless we have anonymized your personal data. You understand however that when you use Facebook for instance to communicate, Facebook also processes your personal data.

5.2. AWE relies on third party processors to provide you the Website as well as to process your personal data on our behalf. These third party processors are only allowed to process your personal data on behalf of AWE upon explicit written instruction of AWE. AWE warrants that all third party processors are selected with due care and are obliged to observe the safety and integrity of your personal data.

Your use of our Website implies that your personal data are transferred to Switzerland. Switzerland has received an adequacy decision of the European Commission (Commission Decision 2000/518/EC) and is as such considered to be a country which offers adequate protection for your personal data.

Our Website may be developed, maintained or hosted by third parties. Similarly, we rely on the services of third parties such as cloud providers to process your personal data internally.

6.1. AWE does its utmost to process only those personal data which are necessary to achieve the purposes listed under the purpose for processing.

We will not process more personal data about you than we really need for the purposes we have communicated to you.

6.2. Your personal data are only processed for as long as needed to achieve the purposes which are described above or up until such time where you withdraw your consent for processing them. Note that withdrawal of consent may imply that you can no longer use the whole or part of the Website. AWE will de-identify your personal data when they are no longer necessary for the purposes outlined in the purpose for processing, unless there is:

• an overriding interest of AWE or any other third party in keeping your personal data identifiable;
• a legal or regulatory obligation or a judicial or administrative order that prevents AWE from de-identifying them.

Here we explain how long we will keep your personal data in a way that allows us to identify you.

6.3. AWE will take the appropriate technical and organizational measures to keep your personal data safe from unauthorized access or theft as well as accidental loss, tampering or destruction. Access by personnel of AWE or its third party processors will only be on a need-to-know basis and subject to strict confidentiality obligations. You understand, however, that safety and security are best efforts obligations only, which can never be guaranteed.

We are committed to keeping your personal data safe.

7.1. You have the right to request access to all personal data processed by AWE pertaining to you. AWE reserves the right to charge an administrative fee for multiple subsequent requests for access that are clearly submitted for causing nuisance or harm to AWE.

In this article we explain which rights you have vis-à-vis the processing of your personal data. The rights themselves are self-explanatory.

7.2. You have the right to ask that any personal data pertaining to you that are inaccurate, are corrected free of charge. If a request for correction is submitted, such request shall be accompanied of proof of the flawed nature of the data for which correction is asked.

7.3. You have the right to withdraw your earlier given consent under clause 4.4 for processing your personal data.

7.4. You have the right to request that personal data pertaining to you will be deleted if they are no longer required in light of the purposes which are outlined above or if you withdraw your consent for processing them. However, you need to keep in mind that a request for deletion will be evaluated by AWE against:

• overriding interests of AWE or any other third party;
• legal or regulatory obligations or administrative or judicial orders which may contradict such deletion.

Instead of deletion you can also ask that AWE limits the processing of your personal data if and when (a) you contest the accuracy of that data, (b) the processing is illegitimate or (c) the data are no longer needed for the purposes which are outlined above, but you need them to defend yourself in judicial proceedings.

7.5. You have the right to oppose the processing of personal data if you are able to prove that there are serious and justified reasons connected with his particular circumstances that warrant such opposition. However, if the intended processing qualifies as direct marketing, you have the right to oppose such processing free of charge and without justification.

7.6. You have the right to receive from us in a structured, commonly used and machine-readable format all personal data you have provided to us.

7.7. If you wish to submit a request to exercise one or more of the rights listed above, you can send an e-mail to [email protected] for all data subject rights matters. An e-mail requesting to exercise a right shall not be construed as consent with the processing of your personal data beyond what is required for handling your request. Such request should clearly state and specify which right you wish to exercise and the reasons for it if such is required. It should also be dated and signed, and accompanied by a digitally scanned copy of your valid identity card proving your identity.

AWE will promptly inform you of having received this request. If the request proves valid, AWE shall notify it as soon as reasonably possible and at the latest thirty (30) days after having received the request.

If you have any complaint regarding the processing of your personal data by AWE, you may always contact AWE via the e-mail address mentioned in the first paragraph of this clause. If you remain unsatisfied with AWE’s response, you are free to file a complaint with the competent data protection authority, i.e. the Belgian data protection authority. For more information, visit http://www.privacycommission.be.